Administrative Assistant Programs

Based in Southern California with locations in Malibu, Calabasas and Camarillo; HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art.

Provide administrative support for technical leads and technical staff members, in a fast-paced, dynamic environment. Duties involve coordinating program activities, including:

Arrange appointments/meetings (e.g. with customers, interviews, administrative reviews)

Maintain shared schedules

Organize information, create and track action items, follow up with internal staff

Prepare financial, deliverable and new business reports

Make travel arrangements and generate expense reports

Order and track supplies, materials, and equipment

Coordinate internal resources such as office space

Organize, coordinate and support staff morale events, office communications, notices, memos and announcements

5-7+ years administrative/secretarial experience.

Demonstrated ability to coordinate multiple assignments, establish priorities and complete tasks in a timely manner

Demonstrated ability to learn internal processes, interface with external customers and work effectively with others

Proficient with PC Office Suite (Word, Excel and PowerPoint) and familiarity or willingness to learn Sharepoint and Microsoft Project

Good telephone manners

Knowledge of office protocols including ability to interface with a wide variety of people and personalities (co-workers, technical staff, customers, director) required

Working knowledge of productivity tools (Word, Excel, PowerPoint) required.

Understanding of scheduling and organizational tools (Sharepoint, MS Project) desired.

Experience with property and inventory management is desired but not required

Basic financial knowledge desirable

BA or relevant experience

Must have the ability to sit for long periods of time and climb stairs to access different parts of the site

Must be able to communicate effectively and professionally with people; must have friendly, “can do” attitude.

US citizenship or permanent resident status required

Must have a current Top Secret/SCI clearance with polygraph within last 5 years

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include potential bonus or benefits.

This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. § 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

HRL offers a very competitive compensation and benefits package. Our Regular/Full Time benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.

HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For our privacy policy please visit : www.hrl.com/privacy