Executive Assistant

Cohere in London

Who are we?
We’re a small, diverse team working at the cutting edge of machine learning. At Cohere, our mission is to build machines that understand the world and to make them safely accessible to all. Language is at the crux of this, but it can be difficult and expensive to parse the syntax, semantics, and context that all work together to give words meaning. The Cohere platform provides access to Large Language Models through its APIs that read billions of web pages and learns to understand the meaning, sentiment, and intent of the words we use in a richness never seen before.

We've raised our Series B , signed a multi-year partnership with Google Cloud , and we are focused on bringing our technology to market. We will partner with customers so they can build natural language understanding and generation into their products with just a few lines of code.

We’re ambitious — we believe our technology will fundamentally transform how industries interact with natural language. And we have the technical chops to back it up - Cohere’s CEO, Aidan Gomez, is a co-author of the groundbreaking paper “Attention is all you need” , (over 53k citations) and was previously part of Google Brain. Our entire technical team is world-class.

We are focused on creating a diverse and inclusive work environment so that all of our team members can thrive. We welcome kind and brilliant people to our team, from wherever they come.

Why this role?
We are looking for a solutions-driven, detail-oriented Executive Assistant to support our technical leaders and teams in the UK and beyond. Reporting to the Manager of Executive Assistants, this person will have the opportunity to work cross-functionally and provide high value and impact in the tech organization and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!

Please Note: We are looking for candidates based in London, UK for this role. This is a hybrid position and the expectation is to be in the office often.
If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply! If you consider yourself a thoughtful worker, a lifelong learner, and a kind and playful team member, Cohere is the place for you.

We welcome applicants of all kinds and are committed to providing both an equal opportunity process and work environment. We value and celebrate diversity and strive to create an inclusive work environment for all.

Our Perks:
🤝 An open and inclusive culture and work environment
🧑‍💻 Work closely with a team on the cutting edge of AI research
🍽 Free daily lunch
🦷 Full health and dental benefits, including a separate budget to take care of your mental health
🐣 100% Parental Leave top-up for 6 months for employees based in Canada, the US, and the UK
🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
🏙 Remote-flexible, offices in Toronto, Palo Alto, and London and coworking stipend
✈️ 6 weeks of vacation and shared Canada/US/UK holidays

#LI-Remote
    • Manage the day-to-day schedules for our leadership team, including calendaring, booking meetings and personal appointments, and other commitments to ensure a balanced and efficient workday
    • Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
    • Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation
    • Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
    • Be willing to take on special projects like coordinating team events or community-building activities
    • Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
    • Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team
    • Office management support for our London office including but not limited to managing day-to-day office operations (security, access, maintenance, supplies, catering and office events) and promoting an excellent office culture for our employees
    • Have 2+ years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience
    • Have experience supporting technical software engineering teams
    • Anticipate others’ needs and can work proactively to address them
    • Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment
    • Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules
    • Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders
    • Are highly self-motivated and exercise discretion, tact, and professionalism
    • Are detail-oriented, love staying organized, and stay cool under tight deadlines
    • Are experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides
    • Enjoy a balance of collaborative and independent work
    • Have experience creating and maintaining positive working relationships with internal and external stakeholders
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