Senior Facilities Manager, Workplace Operations

Woven-Planet-2 in Tokyo

Woven by Toyota is building mobility for a safer, happier and more sustainable world. A subsidiary of Toyota, Woven by Toyota develops and invests in new technologies, software, and business models that transform how we live, work and move. With a focus on software-defined vehicles, automated driving, data-driven intelligence, security, mobility services, embedded platforms, AI, and more, we build on Toyota's legacy of trust and safety to deliver mobility solutions for all.

For nearly a century, Toyota has been delivering products and services that improve lives. Its earliest offerings, which automated the simple manual task of weaving, have evolved into the safe, reliable, connected automobiles we enjoy and depend on today. Woven by Toyota is an integral part of Toyota’s vision for the next 100 years—a world where mobility is easier, safer and more enjoyable for more people.

Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship and operational excellence. These complementary strengths enable us to develop and deliver cutting-edge technology at scale—optimizing for safety, advancing clean energy and elevating well-being.  We envision a human-centered future where world-class technology solutions expand global access to mobility, amplify the capabilities of drivers, and empower humanity to thrive.

TEAM
The Workplace Operations team offers the working environment and services that provide a concept of agile and empiricism to meet our company’s objectives; we strive to create a platform where our company and employees can grow and thrive together. To support the hybrid work approach in our company effectively, the Workplace Operations team takes an assessment between the office usages and the business requirements as a trusted professional advisor from a real estate and facilities perspective.

WHO ARE WE LOOKING FOR?
We are looking for a manager who can actively support the business and product of a rapidly growing company by burning the responsibility of creating a fresh working environment and platform. Someone who can work cross-functionally with administration and engineers to think beyond the limitations of current facility management and office operations frameworks to create a fresh, new workplace. An outstanding communicator who possesses the ability to communicate with all employees both inside and outside the company.

If you are currently located outside of Japan we will set an interview over Google Hangout Meet or Skype.

WHAT WE OFFER
・Competitive Salary - Based on skills and experience
・Work Hours - Flexible working time with NO core-hours
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by the company
・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
・ Employee Benefits
・In-house Training Program (software study/language study)

By submitting your application you agree to the following terms: click here .

Our Commitment
・We are an equal opportunity employer and value diversity.
・We pledge that any information we receive from candidates will be used ONLY for the purpose of hiring assessment.
    • Work with Finance closely to manage the facilities budget for the headquarters office.
    • Collaborate cross-functionally with internal departments (IT, HR, Finance, Legal, Communications & Marketing etc.) to create multi-site strategies, policies, and processes to ensure a consistent employee experience and operational efficiencies.
    • Ability to review & understand lease terms as it relates to operations of each facility and impacts on multi-site policies & procedures.
    • Work closely with FP&A manager(s) to manage budget and spend, ensuring the right services at the right time & at the right spend.
    • Manage, streamline & develop workflows for all the day-to-day Facilities Operations at each site including repairs and maintenance, janitorial, security, utilities, and property services.
    • Work with property management & landlords to manage/maintain all specialty building services; HVAC, life safety, plumbing, electrical, etc.
    • Maintain good working relationships with our landlords and perform lease management including working with other Operations teams (Legal, Finance, IT, etc…) as needed.
    • Work closely with Construction & Design Manager(s) to provide detailed inputs, requirements & expertise as it relates to Facilities Operations for all new Builds (ie. layouts for shipping & receiving, break rooms & equipment, copy & supply areas, storage etc.)
    • Manage vendor(s) and Property Management relationships
    • Communicate with vendors and engineers to ensure facilities' expectations are aligned.
    • Continually develop & maintain vendor selections, scope & contracts.
    • Manage Move, Add, and Change works in the premises.
    • Manage a diverse team leveraging Woven by Toyota Values so that each employee is empowered to produce his or her best work.
    • 8+ years of experience in Facilities, Construction, and Project Management.
    • Proven facilities management experience. Specifically building Software R&D facilities is strongly preferred.
    • Excellent communication and relationship management experience.
    • Experience negotiating with and managing subcontractors, vendors, landlords, property managers, etc.
    • Innovative and able to think outside of box to solve complex issues.
    • Strong comfort with a high-growth company, where everyone is encouraged to participate in and contribute across all teams.
    • Recognized professional qualifications in facilities management area.
    • Ability to manage and collaborate with cross-functional teams to deliver outcomes in the agile business environment.
    • Experience developing and managing facilities management budgets.
    • Excellent financial, contract management, purchasing and leadership skills.
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